Daily allowances

The daily allowance serves as a lump-sum payment to cover subsistence costs.

The daily allowance paid out depends on the duration of the business trip. Individuals receive the full daily allowance for every 24 hours of a business trip. This is currently € 26,40 for domestic travel (§ 13 Para. 1).

Daily allowances are calculated as follows (§ 17):

For a trip duration of

  • Up to 5 hours:        no daily allowance
  • 5 to 8 hours:          1/3
  • 8 to 12 hours:        2/3
  • From 12 hours:      full-day fee

The daily allowances for international business travel are based on the respective fee tier for official duties abroad as per BGBl II No. 434/2001 (see Table of Daily Allowances).

Should meals during the trip be provided by third parties, the full daily allowance (§ 17. 3) shall be reduced as follows:

for breakfast by 15%

for lunch by 40%

for dinner by 40%

 

Overnight allowances

If a business trip requires an overnight stay, unavoidable accommodation costs can be claimed, in addition to the daily allowance, upon presentation of an invoice (§18).

In the absence of an invoice, the current overnight fee for domestic business travel of €15,00 applies (§ 13 Para 1 Nr 2 RGV).

For international business travel, the overnight allowance is calculated based on the respective country in accordance with BGBl II No. 434/2001 and the allowance tier of the individual (see Overnight Allowances).

For information on the fee tier applicable to you, please contact the Department of Human Resources Management.

 

Hotel receipts

Should an overnight business trip entail a hotel stay, individuals can, instead of the overnight allowance, claim reimbursement of the hotel invoice (§13 Para. 7). For domestic travel, a maximum of € 105 per night will be refunded (from 01.10.2023, this increases to a maximum of € 130,- per night), even if the actual costs exceed this.

For international business trips, there is a fixed maximum limit depending on the country and fee tier. (see Hotel Ceiling Rates)

Should breakfast costs be explicitly itemised on the hotel invoice, these costs will not be reimbursed. Should breakfast be included but not explicitly itemised on the hotel invoice the invoice amount should be reduced by 15% of the respective daily allowance unless not all hotel costs are being reimbursed.