- Obtain preliminary information on partner institutions from your department, from colleagues in your field, and/or from your department head(s), and learn about the necessary formalities from the Erasmus+ Teaching Mobility Team at the Office for International Programme Mobilities. You can also get in touch with colleagues from your field at your desired destination.
- Discuss your mobility project with your department head(s) and select your desired host institution.
- Apply online using the Mobility Online application tool.
- Approval process: field-specific (department), internal (mdw vice rector), and external (host institution).
- Funding decision: The mdw submits an annual Erasmus+ summary application containing proposed activities involving international mobility. The decision on whether to grant financial resources is made by the National Agency.
- As soon as Erasmus+ funding has been approved: accept your place.
- Take care of Erasmus+ documents (Mobility Agreement, Grant Agreement, internal travel allowance application [Antrag auf Reisekostenzuschuss – RKZ], and leave application) using Mobility Online.
- Following RKZ approval: book your travel and accommodations at your destination and finalise organisational and content-related arrangements with your contacts at the host institution.
- Conduct and document your mobility visit.
- Have your Confirmation of Stay issued at/by the host institution.
- Reimbursement of travel expenses: upload your receipts to Mobility Online and either deliver the originals personally or send them via internal mail to the “Abteilung für Dienstreisen” at the Department of Human Resources (Personalabteilung).
Green mobility: more information regarding green mobility can be found here.
- Fill out the EU Survey using the EU database associated with the programme. (You will receive an automatic e-mail requesting that you do this.)
- If possible: author a blog post for the mdw’s International Blog in order to make your experiences accessible to a broader audience (contact Isabella Gaisbauer at the Office of the Vice Rector of International Affairs and Art for access and/or assistance).