PROCEDURE

 

  • Obtain preliminary information on partner institutions from your department, from colleagues in your field, and/or from your department head(s), and learn about the necessary formalities from the Erasmus+ Teaching Mobility Team at the Office for International Programme Mobilities. You can also get in touch with colleagues from your field at your desired destination.
  • Discuss your mobility project with your department head(s) and select your desired host institution.
  • Apply online using the Mobility Online application tool.
  • Approval process: field-specific (department), internal (mdw vice rector), and external (host institution).
  • Funding decision: The mdw submits an annual Erasmus+ summary application containing proposed activities involving international mobility. The decision on whether to grant financial resources is made by the National Agency.
  • As soon as Erasmus+ funding has been approved: accept your place.
  • Take care of Erasmus+ documents (Mobility Agreement, Grant Agreement, internal travel allowance application [Antrag auf Reisekostenzuschuss – RKZ], and leave application) using Mobility Online.
  • Following RKZ approval: book your travel and accommodations at your destination and finalise organisational and content-related arrangements with your contacts at the host institution.
  • Conduct and document your mobility visit.
  • Have your Confirmation of Stay issued at/by the host institution. 
  • Reimbursement of travel expenses: upload your receipts to Mobility Online and either deliver the originals personally or send them via internal mail to the “Abteilung für Dienstreisen” at the Department of Human Resources (Personalabteilung).

  • Green mobility: more information regarding green mobility can be found here.

  • Fill out the EU Survey using the EU database associated with the programme. (You will receive an automatic e-mail requesting that you do this.)
  • If possible: author a blog post for the mdw’s International Blog in order to make your experiences accessible to a broader audience (contact Isabella Gaisbauer at the Office of the Vice Rector of International Affairs and Art for access and/or assistance).